Scanning & Imaging
Scanning and Imaging
As both the legal and business world transitions to digital formats, Litgistix can help transform your paper documents into more efficient and organized digital image files – saving you time and cost for searching and storing your documents. With our experienced and professional staff and large production scanning facility, we are equipped to handle any size project from archival scanning to specialized litigation document scanning. Our imaging services include:
Archival Scanning Projects
Historical data, old photographs, critical business forms, financial records
High-speed scanning devices and an output capacity up to 10,000 black & white images per hour (Canon, Xerox and Fujitsu multi-functional and desktop scanners)
Electronic Image Conversions
We can convert current image documents to and from various digital formats such as TIFF, Adobe PDF, JPEG, PNG, Text or others.
Optical Character Recognition
OCR for Searchable or Editable text OCR (Optical Character Recognition) is a process whereby text is extracted from an image following scanning, giving users the ability to search for key words or phrases. Litgistix has the knowledge and technology to perform efficient OCR processing to save you time and money. We advise our customers, however, that OCR conversion is not always 100% accurate; results are based on the quality and type of original documents, and whether or not handwriting is present.
We can create searchable Adobe PDF documents or provide separate text files linked to scanned TIFF images and associated with custom load files for various databases or litigation software which will permit search ability.
Electronic Bates Numbering and Endorsing
Electronic pagination and Bates numbering with custom prefixes and suffixes to your documents. Endorse your documents with custom headers/footers such as “Confidential” stamps or exhibit stickers. Our quality control process and scanning software checks to ensure there are no duplicates, overlaps or gaps in the numbering.
Digital Blowback Copy Sets
If you prefer paper discovery or production, Litgistix provides high-speed, batch printing of your images to hard-copy. We can provide document breaks and binding to match the original images and color slip sheets with printed information such as document name, Bates number range, or other document or coded information to help organize the documents.
Media Delivery Options
Scanned images are furnished on either:
- CD/DVD or USB Device
- External Hard Drive
- FTP directly to your server if login parameters are provided
- Send Upload/Download link (secure/encrypted password protected) via our Hightail application
- Email with password protection if document size is small
B&W, Color & Oversize Scanning
Black & white, color, or oversize documents (2 large format scanners that can scan documents up to 36” wide in black & white or color. This enables us to scan oversize maps, blueprints, well logs, and engineering drawings)
Full Color Imaging
(including contrast adjustments)
Batch convert native file documents such as emails, Word, Excel, PowerPoint, etc. to uniform image documents in TIFF or Adobe PDF formats, or print hard-copy sets with custom, color, slip sheets
Online Review Tool
Our Web based online review tool can assist in viewing and searching large volumes of documents quickly and easily
Document Coding & Indexing
We offer several coding and indexing solutions for all your document organization needs, including in-house coding and lower cost off-shore coding alternatives through our outsourcing partners. We can assist you in defining coding parameters to meet your particular project or case.
High Level Coding: We offer capture or input of simple file folder or box level indexing, from source of documents to simple bibliographic and keyword coding about the overall document set.
Objective Coding: Bibliographic fields such as Date, Author, Document Type, Recipients, etc., can be coded from scanned images and exported to include in load files for various litigation databases used for reviewing and searching.
Subjective Coding: We also provide coding of more complex information requiring interpretation of data such as issue codes, subjective details, keyword information, responsiveness, privilege, or confidential designations, etc.
Custom Load File Creation
We can provide custom load files for you to import document images, coded fields, and OCR text seamlessly into databases and popular litigation software such as Summation, Concordance, Caselogistix, Casemap, TrialDirector, Sanction, Verdical, IPRO, Doculex, and others. Each load file is quality inspected before delivery.
We can also create or convert different load file formats you receive from other parties into a common and usable format or a load file type that you specify.