Tulsa Firms respond to…

Tulsa Firms respond to…

While the legal industry nationally and at the state level has put or is putting into place rules dealing with the complexities of e-discovery, the handling of electronically stored information has created a service industry of its own. Tulsa firms Litgistix Business Solutions LLC and Avansic have grown their businesses to meet the increasing demand for ESI services. In fact, Litgistix, which served the legal and business community for most of its 30 years as the The Copy Shop in downtown Tulsa, this year changed its name to reflect its expanded legal and business services, said Brian Grossman, co-owner and CEO. Located in the historic McFarlin building at 5 E. Fifth St., the firm, which offers a range of services from traditional copying, binding and offset printing to high-end litigation support, scanning, e-discovery, trial support and video services, has found its ESI processing services and technical solutions to support the e-discovery process are the fastest growing segment of its business. With a core customer base of law firms, representing more than 70 percent of sales, Grossman said when the current owners took over the business in 2002, they realized the traditional services were moving more into scanning. “We implemented scanning right away,” he said. “Now it has evolved from scanning into e-discovery. Scanning and e-discovery combined is probably 40 percent of our business today. We expect next year it is going to be more than 50 percent.” Based on the Federal Rules of Civil Procedure recognizing ESI in 2006, with similar rules due on a state lavel in November, ESI services range from Brian Grossman, seated, co-owner and CEO,...
Culling and Filtering

Culling and Filtering

Litgisix provides support for law firms by providing eDiscovery solutions to help reduce costs associated with collection, processing, review and productions of electronically storeed information (ESI). One way to reduce costs in review of ESI is culling down the data set prior to attorney review. Litgistix works with law firms to set up criteria that can reduce costs of eDiscovery downstream by setting aside irrelevant documents. At the earliest stages of eDiscorvery, data culling begins by identifying sources of data, key custodians, key date ranges, and a plan for managing the eDiscovery process. Litgistix uses industry standard tools and techniques to assist in culling down data to a manageable size. Some common techniques in data culling include the de-nisting, deduplication, date/metadata filtering, and keyword searching. De-nisting is a fairly new concept and refers to the removal of operating system files, program files, and other non-user created data. The National Institute of Standards and Technology is a federal agency that administers a list of know software signatures, and our processing software has the ability to use this list with the data set to screen them against the known software signatures. Deduplication is the process of segregating exact duplicates in a data set. Using the has value (MD5 and/or SHA-1) that is created when the electronic data is processed and indexed, Litgistix can eliminate duplicate messages in email or duplicate copies of electronic data. Deduplication techniques can differ from case to case. For instance, it can be focused on a lone custodian’s data or across a complete data set. The methodology and scope of applying deduplication is specific to each project...