Power Your Data in Digital Format

Power Your Data in Digital Format

The decision to move your critical company data from paper files to an electronic form is typically not whether this should occur but how quickly this needs to happen. Obviously to convert all of your information may not be necessary. Just assessing what your desired end result is, can be a daunting task. Our expertise is helping you evaluate and prioritize the process. It may also not be necessary to image old records and is entirely appropriate to maintain them in paper files if you have the storage room. Developing a priority checklist is the first step. What is your goal? Do you need simply to organize your information for storage? Can the documents then be destroyed after they have been scanned; is their regulatory or tax reasons the originals need to be maintained? The good news is this process can be automated, even on what we call a “rolling production.” Documents are picked up, imaged, electronically organized, saved in the desired format and then the originals shredded. This process can be orchestrated one box or file drawer at a time, if necessary. The data then can be immediately loaded onto your company server for access by the designated end users. Or depending on the specific project, the entire job can be picked up at once, scanned and returned with documents archived on a furnished hard drive. The main question to be answered is does the information need to be readily accessed- even if historical? Obviously during the scanning process documents can be organized chronologically, files named in a predetermined method or documents can be electronically numbered (E-bates). Additionally...
Walk In Others’ Shoes

Walk In Others’ Shoes

Management within companies can lecture until they are blue in the face about building and maintaining teamwork but unless the example begins with them it will never happen. The effect of utilizing the management team to effect positive change is critical but not always obvious. Even strong companies assume their managers are communicating and working closely together as a team. But more often managers feel it is their responsibility to handle as much as they can on their own and direct their individual teams. It is not natural to ask for help; it may allow their decisions to be second guessed. Company leadership needs to instill a spirit of cooperation. It is one thing to ask for open exchange of ideas and another to insist on it. Policies to reward cooperation, idea sharing, outstanding customer service initially may seem forced or contrived. If these policies are encouraged and not allowed to drift away it will reinforce the company ideals that teamwork is critical to its long term success. At each level of the company it may not always be practical to divide the responsibility but if there are various members of the work group it is essential that the mission is understood and shared. Making new ideas or technology short cuts available to the whole group via email blasts, a company newsletter, topic at a team meeting or communicating the information up the management chain is “proof in the pudding”. The single greatest enemy of teamwork in our society is lack of empathy. Previous generations seemed to have had a better understanding of this. We are so focused on...